Key Dates and Deadlines
| ASAP | Exhibitor Agreement | Complete and sign the Exhibitor Agreement and email to Sheetal Reddy or fax to 925-416-7702. |
| ASAP | Logo / Product Description | E-mail your logo (.EPS or .AI preferred) and a 100-150 word product description and web site link to Sheetal Reddy. |
| ASAP | Raffle Item | To have your raffle prize(s) announced in Sleeter Group newsletter(s) send in your raffle prize description and image. (We will also post your prize on the conference marketing site). |
| 7/30/2010 | Exhibit Fees Balance Due | Exhibit fee balance due (you have been or will be invoiced). |
| 8/27/2010 | Product Demonstration | Please schedule your product demonstration with Doug Sleeter (We will host with GoToMeeting or you may host). Your 30+ minute demo will place your product/service under consideration for our "Awesome Add-On Award". To schedule: call 925-416-6300 and ask for Sheetal. |
| 9/1/2010 | Exhibit Booth Selection | You will be contacted to make your booth selection based on when you signed up for your exhibit level. |
| 9/30/2010 | Raffle Promoted in Conference Guide - Print Deadline | Deadline to submit raffle item description in order to have it included in the Conference Guide. |
| 10/1/2010 | Conference Tote Insertion Order Placement | Last day to sign up to have your collateral item inserted in each attendee's conference tote bag (additional fees apply). |
| 10/1/2010 | Conference Program Guide Ad - Print Deadline | If you have signed up for a Conference Program Guide ad, your artwork is due on this date. |
| 10/1/2010 | Estimated Attendee Count | We will email you an estimated attendee count for purposes of ordering collateral materials, post cards, attendee tote insertions, etc. |
| 10/1/2010 | Prepare Your Post Card Mailing | If you plan on mailing attendees a pre-event post card, begin to prepare your post card art now: target mail date (first class) is suggested to be no later than 10/20/10. Addresses will be provided 10/15/10. Approximately 70% of conference attendees opt to "share their information with exhibitors". (Sorry, we do not provide email addresses or phone numbers of attendees). |
| 10/13/2010 | Attendee "Opt -In" Contact List | We will email you the Attendee "Opt in" contact list. |
| 10/17/2009 | Hotel Sleeping Room Reservation Discount Rate Ends | October 17 is the last day to book your booth staff hotel rooms under the group discount rate at the hotel. Click here to reserve your room online. If you would like to reserve your room over the phone, please call 1-888-266-5687 and mention to promotion code SPSLE0. |
| 10/18/2010 | Shipping to Warehouse | First day freight can arrive at Viper warehouse. |
| 10/21/2010 | Exhibitor Attendee Names Due | Please use our online system to register your booth staff. Be sure to select exhibitor as your registration type. To check how many passes your level includes, click here. Please note: these passes are for your exhibit staff only and cannot be given away to attendees. |
| 10/25/2010 | Last Day to Order Booth Furniture and Accessories | This is the last day to order any furniture or accessories for your booth via Viper Tradeshow Services. |
| 10/26/2010 | Conference Tote Insertion Arrival Date | If you have signed up for a "tote insert", this is the last day that shipments can arrive at our tote assembly fulfillment vendor. Shipping information will be sent to you in a separate email. |
| TBD | Order your Booth A/V Items | Last day to order additional booth A/V (monitors, computers, extra power, etc.) for your booth. |
| 11/1/2010 | Shipping to Warehouse | This is the last day you can ship to the warehouse without incurring a late charge. |
| 11/5/2010 | Shipping to Warehouse with Late Fee | This is the last day the warehouse will be accepting shipments. you will incur a 30% late charge. We recommend you ship directly to the hotel to avoid these fees. |
| 11/5/2010 | Shipping to Hotel | This is the earliest day packages may arrive at the Hotel without additional storage fees. Please click here for additional shipping information. |
| 11/8/2010 | Exhibitor Set-Up & On-site Registration | Exhibitor on-site registration and set-up begins at 12:00 pm on November 8. |
| 11/8/2010 | Open Exhibits / Welcome Reception (5:00 pm - 8:00 pm) | The Exhibit Hall will be open during the "Welcome Registration Reception". Your booth MUST be set up by 5:00 pm. No exhibit set up will be allowed on 11/8 after 5:00 pm. Alternate registration and set-up is on November 9 at 8:30 am. Don't miss this critical Open Exhibit time! |
| 11/9/2010 | Late Arrivals: Alternate Exhibitor Set Up | If you are not able to set up your booth on Monday, you may set up on Tuesday between 8:30 am -10:30 am. You must be completely set up by 10:30 am as attendees will arrive in the Exhibit hall at 10:45 am. |
| 11/10/2010 | Exhibit Tear Down (12:45 pm - 5:00 pm) | Please plan on packing up your booth between 12:45 pm – 5:00 pm. |
| 11/23/2010 | Exhibitor Survey | We will email you our post conference Exhibitor Survey. Please provide us with your feedback! |
*Due dates are subject to change. We will notify you of any changes in our monthly Exhibitor Update Newsletters. |
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